Homecare Low Bed Rental Package, 12" Low to Floor Bed, Mattress, Bed Rails, Overbed Table, Optional Fall Matt & Extra Matress on side
- Regular price
- $350.00
- Sale price
- $350.00
- Regular price
-
Rental Policies & Procedures
Cleveland HME: Rental Policies & FAQs
To ensure your home medical equipment (HME) experience is seamless and your equipment remains in top condition, we have outlined our core policies and answers to common questions below.
1. Core Rental & Billing Terms
Cycle & Billing Architecture
- The 28-Day Billing Cycle: Rentals are billed in strict 28-day increments, not calendar months. Your cycle initiates on the day of delivery/pickup and automatically renews every 28 days.
- Autopay Requirement: A valid credit card must remain on file. Processing occurs automatically on day 1 of each new cycle to guarantee uninterrupted access to life-essential equipment.
- Declined Payment Protocol: If a card declines, an automated text/email notification is sent immediately. The customer has a 48-hour grace period to update payment before a $25 late fee is applied and a equipment repossession warning is issued.
- Prerorating Policy: We do not pro-rate or issue partial refunds if equipment is returned early. Once a 28-day cycle begins, that block of time is non-refundable.
Modifications & Cancellations
- 48-Hour Off-Ramp: You must notify us at least 48 hours prior to your renewal date to schedule a pickup or return the equipment to our showroom to prevent the next automatic charge.
- Rental Equity ("Rent-to-Own"): 50% of your first 3 months of rental payments can be credited toward purchasing a brand-new unit of the same category. This option expires on day 90 of your rental agreement.
2. Equipment Care, Protection & Logistics
Maintenance & Damage Boundaries
- Normal Wear-and-Tear: Covered 100% by Cleveland HME. This includes standard battery capacity decay, routine oxygen filter swaps, and structural checks.
- Negligence & Abuse Tier: The renter is fully liable for damage outside normal use (e.g., pet damage, liquid spills on electronics, outdoor use of indoor-only devices).
- Repair Labor Rate: Out-of-warranty or negligent repairs are billed at $95/hour plus the exact wholesale cost of parts.
Battery Management Rules (Scooters & Power Chairs)
- Daily Charge Mandate: High-capacity medical batteries must be charged daily for 6–8 hours.
- Deep Discharge Penalty: Allowing a battery to drop to 0% repeatedly damages the chemical cells. If a battery is completely ruined due to chronic non-charging, a $150 to $300 replacement fee will be assessed.
Delivery & Field Operations
- "Dry Run" Penalty: A $50 fee is charged if our technician arrives for a scheduled delivery/pickup and you are not home, or the equipment is inaccessible.
- Showroom Returns: Avoid pickup fees entirely by returning clean equipment directly to our retail showroom during regular business hours.
3. Hygiene, Sanitation & Medical Safety
Structural Sanitation Rules
- "Patient Ready" Standard: Every item undergoes a multi-point mechanical inspection and a hospital-grade chemical sanitization process prior to deployment.
- Waterproof Mattress Protection: All rental hospital bed mattresses must be fitted with a waterproof mattress protector.
- Biological Stain Fee: If a mattress is returned with biological stains (blood, bodily fluids), it cannot be legally re-rented. A $250 replacement fee will be instantly charged to the card on file.
- Single-Patient Consumables: Items like oxygen tubing, nasal cannulas, and CPAP masks are single-patient use only. They are yours to keep and are never re-rented or returned.
4. Operational "If / Then" Scenarios
Use this quick-reference matrix for handling sudden field and billing situations:
IF This Scenario Occurs...THEN Execute This Action...Equipment breaks down outside business hours.
Life-Sustaining (Oxygen): Emergency tech dispatched within 2 hours.
Standard (Beds/Wheelchairs): Handled next business day.
An item is damaged by an airline.The renter remains100% liablefor repairs. The renter must file a property claim directly with the airline's baggage service.A customer requests a different size/model.Swap allowed within the first 72 hours. A$35 swap feeapplies unless an upgrade increases the base rental rate.The equipment is stolen from a residence.The renter must provide Cleveland HME with an officialPolice Report within 48 hours, or they will be billed full retail MSRP for the unit.A customer wants to cancel on day 3 of a cycle.Equipment is picked up to stop future cycles, butno refundis issued for the current, active 28-day block.
5. Staff SOPs (Standard Operating Procedures)
Intake & Pre-Delivery Workflow
- Verify Payment: Confirm the credit card on file is active and passes a pre-authorization check for the first cycle plus delivery fees.
- Execute Agreement: Ensure the digital rental contract is signed via email or in-person before loading the vehicle.
- Assemble Intake Pack: Pack the equipment manual, emergency contact magnets, and any single-use items (cannulas, sheets).
Field Delivery & Patient Education
- Environment Hazard Check: Evaluate the home for structural hazards (e.g., stairs too steep for a scooter, lack of a grounded 3-prong outlet for an oxygen concentrator).
- Patient Demo: Walk the user through a live operational test. For power mobility items, have them drive the unit in front of you.
- Mattress Sign-off: Visually point out the pristine condition of the mattress and point to the waterproof cover requirement in their physical packet.
6. High-Conversion FAQ (Frequently Asked Questions)
Q: Do you accept Medicare, Medicaid, or private health insurance?
A: No. Cleveland HME is a 100% private-pay (cash-based) provider. By cutting out insurance bureaucracy, we bypass the typical 3-to-6 month waiting periods and strict medical necessity hurdles. We happily provide itemized medical receipts if you wish to submit an out-of-network claim to your provider for potential reimbursement.
Q: What happens if my equipment stops working in the middle of the night?
A: For life-sustaining devices like Oxygen Concentrators, we operate a 24/7/365 emergency phone line and will dispatch a technician immediately if troubleshooting fails. For non-life-sustaining gear (wheelchairs, lift chairs, luxury hospital beds), we guarantee priority service or a complete equipment swap within 24 to 48 business hours.
Q: Can I take my rental scooter or power chair on a commercial airline flight?
A: Yes, you can. Please notify us at least 72 hours before your flight so we can supply you with the official Battery Safety Data Sheet (MSDS) required by airline security. Note that you assume full financial liability for any structural or cosmetic damage caused by airline baggage handlers.
Q: Are there financial incentives for long-term rentals?
A: Yes, we offer significant pre-pay discounts for extended recovery periods:
- 3-Month Pre-pay: 10% off the total monthly rate.
- 6-Month (or longer) Pre-pay: 15% off the total monthly rate.
Q: Can I change my mind and get a refund after the equipment is delivered?
A: No. Once medical equipment enters a residential home and is set up, the first 28-day rental fee and delivery charges are completely non-refundable. If you are unsure about an item's fit, size, or comfort level, we highly encourage you to visit our Cleveland showroom to test-drive the equipment before booking a home delivery.
Rental Policies & Procedures
Cleveland HME: Rental Policies & FAQs
To ensure your home medical equipment (HME) experience is seamless and your equipment remains in top condition, we have outlined our core policies and answers to common questions below.
1. Core Rental & Billing Terms
Cycle & Billing Architecture
- The 28-Day Billing Cycle: Rentals are billed in strict 28-day increments, not calendar months. Your cycle initiates on the day of delivery/pickup and automatically renews every 28 days.
- Autopay Requirement: A valid credit card must remain on file. Processing occurs automatically on day 1 of each new cycle to guarantee uninterrupted access to life-essential equipment.
- Declined Payment Protocol: If a card declines, an automated text/email notification is sent immediately. The customer has a 48-hour grace period to update payment before a $25 late fee is applied and a equipment repossession warning is issued.
- Prerorating Policy: We do not pro-rate or issue partial refunds if equipment is returned early. Once a 28-day cycle begins, that block of time is non-refundable.
Modifications & Cancellations
- 48-Hour Off-Ramp: You must notify us at least 48 hours prior to your renewal date to schedule a pickup or return the equipment to our showroom to prevent the next automatic charge.
- Rental Equity ("Rent-to-Own"): 50% of your first 3 months of rental payments can be credited toward purchasing a brand-new unit of the same category. This option expires on day 90 of your rental agreement.
2. Equipment Care, Protection & Logistics
Maintenance & Damage Boundaries
- Normal Wear-and-Tear: Covered 100% by Cleveland HME. This includes standard battery capacity decay, routine oxygen filter swaps, and structural checks.
- Negligence & Abuse Tier: The renter is fully liable for damage outside normal use (e.g., pet damage, liquid spills on electronics, outdoor use of indoor-only devices).
- Repair Labor Rate: Out-of-warranty or negligent repairs are billed at $95/hour plus the exact wholesale cost of parts.
Battery Management Rules (Scooters & Power Chairs)
- Daily Charge Mandate: High-capacity medical batteries must be charged daily for 6–8 hours.
- Deep Discharge Penalty: Allowing a battery to drop to 0% repeatedly damages the chemical cells. If a battery is completely ruined due to chronic non-charging, a $150 to $300 replacement fee will be assessed.
Delivery & Field Operations
- "Dry Run" Penalty: A $50 fee is charged if our technician arrives for a scheduled delivery/pickup and you are not home, or the equipment is inaccessible.
- Showroom Returns: Avoid pickup fees entirely by returning clean equipment directly to our retail showroom during regular business hours.
3. Hygiene, Sanitation & Medical Safety
Structural Sanitation Rules
- "Patient Ready" Standard: Every item undergoes a multi-point mechanical inspection and a hospital-grade chemical sanitization process prior to deployment.
- Waterproof Mattress Protection: All rental hospital bed mattresses must be fitted with a waterproof mattress protector.
- Biological Stain Fee: If a mattress is returned with biological stains (blood, bodily fluids), it cannot be legally re-rented. A $250 replacement fee will be instantly charged to the card on file.
- Single-Patient Consumables: Items like oxygen tubing, nasal cannulas, and CPAP masks are single-patient use only. They are yours to keep and are never re-rented or returned.
4. Operational "If / Then" Scenarios
Use this quick-reference matrix for handling sudden field and billing situations:
IF This Scenario Occurs...THEN Execute This Action...Equipment breaks down outside business hours.
Life-Sustaining (Oxygen): Emergency tech dispatched within 2 hours.
Standard (Beds/Wheelchairs): Handled next business day.
An item is damaged by an airline.The renter remains100% liablefor repairs. The renter must file a property claim directly with the airline's baggage service.A customer requests a different size/model.Swap allowed within the first 72 hours. A$35 swap feeapplies unless an upgrade increases the base rental rate.The equipment is stolen from a residence.The renter must provide Cleveland HME with an officialPolice Report within 48 hours, or they will be billed full retail MSRP for the unit.A customer wants to cancel on day 3 of a cycle.Equipment is picked up to stop future cycles, butno refundis issued for the current, active 28-day block.
5. Staff SOPs (Standard Operating Procedures)
Intake & Pre-Delivery Workflow
- Verify Payment: Confirm the credit card on file is active and passes a pre-authorization check for the first cycle plus delivery fees.
- Execute Agreement: Ensure the digital rental contract is signed via email or in-person before loading the vehicle.
- Assemble Intake Pack: Pack the equipment manual, emergency contact magnets, and any single-use items (cannulas, sheets).
Field Delivery & Patient Education
- Environment Hazard Check: Evaluate the home for structural hazards (e.g., stairs too steep for a scooter, lack of a grounded 3-prong outlet for an oxygen concentrator).
- Patient Demo: Walk the user through a live operational test. For power mobility items, have them drive the unit in front of you.
- Mattress Sign-off: Visually point out the pristine condition of the mattress and point to the waterproof cover requirement in their physical packet.
6. High-Conversion FAQ (Frequently Asked Questions)
Q: Do you accept Medicare, Medicaid, or private health insurance?
A: No. Cleveland HME is a 100% private-pay (cash-based) provider. By cutting out insurance bureaucracy, we bypass the typical 3-to-6 month waiting periods and strict medical necessity hurdles. We happily provide itemized medical receipts if you wish to submit an out-of-network claim to your provider for potential reimbursement.
Q: What happens if my equipment stops working in the middle of the night?
A: For life-sustaining devices like Oxygen Concentrators, we operate a 24/7/365 emergency phone line and will dispatch a technician immediately if troubleshooting fails. For non-life-sustaining gear (wheelchairs, lift chairs, luxury hospital beds), we guarantee priority service or a complete equipment swap within 24 to 48 business hours.
Q: Can I take my rental scooter or power chair on a commercial airline flight?
A: Yes, you can. Please notify us at least 72 hours before your flight so we can supply you with the official Battery Safety Data Sheet (MSDS) required by airline security. Note that you assume full financial liability for any structural or cosmetic damage caused by airline baggage handlers.
Q: Are there financial incentives for long-term rentals?
A: Yes, we offer significant pre-pay discounts for extended recovery periods:
- 3-Month Pre-pay: 10% off the total monthly rate.
- 6-Month (or longer) Pre-pay: 15% off the total monthly rate.
Q: Can I change my mind and get a refund after the equipment is delivered?
A: No. Once medical equipment enters a residential home and is set up, the first 28-day rental fee and delivery charges are completely non-refundable. If you are unsure about an item's fit, size, or comfort level, we highly encourage you to visit our Cleveland showroom to test-drive the equipment before booking a home delivery.
This rental package features a premium, fall-risk reduction solution—the Full Electric Low Bed (such as the ProBasics or Drive Medical Delta Low). Engineered to sit significantly closer to the floor than standard hospital beds, this model is essential for enhanced user safety during transfers and sleep.
Cleveland HME delivers and installs the complete Bed Package (Bed, Mattress, Rails, Overbed Table), offering peace of mind to families and facilities.
We rent in as little as 2 hours to Bay Village, Rocky River, Avon, Avon Lake, Lakewood, North Olmsted, Olmsted Falls, Strongsville, Brunswick, and the Cleveland eastside. We also rent to cities such as Elyria, Lorain, Vermillion, Huron, and surrounding Lorain County and Erie County areas. Additional delivery fees may apply.
Rental Inclusions & Service
- Full Electric Operation: Includes the bed frame and motor system, offering full motorized control over head, foot, and overall bed height (Hi-Lo function).
- Comfort Mattress: Supplied with a quality, standard foam mattress (typically 36"x80" - around a Twin XL) designed for basic pressure management and user comfort.
- Complete Setup & Removal: Our dedicated team handles professional delivery, installation, operational instruction, and hassle-free pickup at the end of your rental period across the North East Ohio area.
Key Features & Technical Details
- Safety Focus: The ultra-low profile is the primary benefit, making this bed a critical component in managing fall-risk patients at home or in assisted living.
- Independent Positioning: All key functions are controlled via a simple hand pendant, allowing users or caregivers to adjust positioning without physical strain.
- Emergency Power: Features an integrated 9V battery backup (depending on the exact model) allowing key sections to be lowered safely if AC power is lost.
- Positioning Versatility: Capable of achieving Trendelenburg and Reverse Trendelenburg positions, assisting with various therapeutic needs.
Available Rental Accessories (Add-Ons)
- Pressure Management: Advanced Low Air Loss systems, Premium Therapeutic Foam, or Foam with Raised Side Bolsters.
- Safety & Transfer Aids: Half or Full-Length Safety Rails, Trapeze Systems, Padded Floor Fall Mats.
- Mobility Support: Power Wheelchairs, Power Scooters, Standard Wheelchairs, Rollators, and Walkers.
- Convenience Items: Over-the-Bed Table (Adjustable Height).
Required Purchases (Non-Rental)
- Linens: Fitted Bed Sheets (Specific to 36"x80")
- Sanitation: Commode.
- Bathroom Safety: Bathroom Safety Seat/Bench.
Here are the updated cliff notes with the discounts removed and the new travel equipment security policy added:
Billing & Account Terms
- 28-Day Cycle: Rentals bill automatically every 28 days (not calendar months). No pro-rating or refunds for early returns.
- Autopay Required: Must keep a valid card on file. If payment declines, you have 48 hours to update it before a $25 late fee is applied and repossession is threatened.
- Cancellations: Must give 48 hours' notice prior to the renewal date to stop the next charge.
- Rent-to-Own: 50% of payments from the first 3 months can go toward purchasing a new unit (expires day 90).
Travel Equipment Purchases & Safety
- Refundable Down Payment: Purchases of travel-related products (scooters, Portable Oxygen Concentrators [POCs], power chairs, etc.) require a $300 to $600 refundable down payment.
- Airlines: You can fly with mobility devices, but must give 72 hours' notice to get a required Battery Safety Data Sheet. You remain 100% liable for airline damage and must handle claims directly with them.
Equipment Use & Fees
- Damage Liability: Normal wear-and-tear is covered. Negligence (spills, pet damage, improper outdoor use) is billed at $95/hour + wholesale parts cost.
- Scooters & Power Chairs: Batteries must be charged daily for 6–8 hours. Ruining a battery through chronic non-charging carries a $150–$300 replacement fee.
- Missed Appointments: A $50 "dry run" fee applies if you are not home for a scheduled delivery or pickup.
- Hospital Beds: Must use a waterproof mattress protector. Returning a mattress with biological stains triggers an immediate $250 replacement fee.
- Stolen Gear: An official police report must be submitted within 48 hours, or you will be billed the full retail MSRP.
- Size/Model Swaps: Permitted within the first 72 hours for a $35 fee (unless upgrading to a pricier tier).
Insurance & Support
- Insurance: Cleveland HME is 100% private-pay (no Medicare/Medicaid/insurance accepted). Itemized receipts can be provided for self-submission.
- Life-Sustaining (Oxygen) Emergencies: 24/7 support with an emergency technician dispatched within 2 hours.
- Standard Emergencies (Beds/Wheelchairs): Handled during next-business-day hours (resolved within 24–48 hours).
Couldn't load pickup availability
Homecare Low Bed Rental Package, 12" Low to Floor Bed, Mattress, Bed Rails, Overbed Table, Optional Fall Matt & Extra Matress on side
Homecare Low Bed Rental Package, 12" Low to Floor Bed, Mattress, Bed Rails, Overbed Table, Optional Fall Matt & Extra Matress on side
Here are the updated cliff notes with the discounts removed and the new travel equipment security policy added:
Billing & Account Terms
- 28-Day Cycle: Rentals bill automatically every 28 days (not calendar months). No pro-rating or refunds for early returns.
- Autopay Required: Must keep a valid card on file. If payment declines, you have 48 hours to update it before a $25 late fee is applied and repossession is threatened.
- Cancellations: Must give 48 hours' notice prior to the renewal date to stop the next charge.
- Rent-to-Own: 50% of payments from the first 3 months can go toward purchasing a new unit (expires day 90).
Travel Equipment Purchases & Safety
- Refundable Down Payment: Purchases of travel-related products (scooters, Portable Oxygen Concentrators [POCs], power chairs, etc.) require a $300 to $600 refundable down payment.
- Airlines: You can fly with mobility devices, but must give 72 hours' notice to get a required Battery Safety Data Sheet. You remain 100% liable for airline damage and must handle claims directly with them.
Equipment Use & Fees
- Damage Liability: Normal wear-and-tear is covered. Negligence (spills, pet damage, improper outdoor use) is billed at $95/hour + wholesale parts cost.
- Scooters & Power Chairs: Batteries must be charged daily for 6–8 hours. Ruining a battery through chronic non-charging carries a $150–$300 replacement fee.
- Missed Appointments: A $50 "dry run" fee applies if you are not home for a scheduled delivery or pickup.
- Hospital Beds: Must use a waterproof mattress protector. Returning a mattress with biological stains triggers an immediate $250 replacement fee.
- Stolen Gear: An official police report must be submitted within 48 hours, or you will be billed the full retail MSRP.
- Size/Model Swaps: Permitted within the first 72 hours for a $35 fee (unless upgrading to a pricier tier).
Insurance & Support
- Insurance: Cleveland HME is 100% private-pay (no Medicare/Medicaid/insurance accepted). Itemized receipts can be provided for self-submission.
- Life-Sustaining (Oxygen) Emergencies: 24/7 support with an emergency technician dispatched within 2 hours.
- Standard Emergencies (Beds/Wheelchairs): Handled during next-business-day hours (resolved within 24–48 hours).
Hospital-Grade Sanitization, Safe for Every Rental
Every equipment item is thoroughly cleaned and inspected before delivery.
Full Inspection
Battery, brakes, motor, electronics, every component tested.
Alcohol-Based Wipe
Medical-grade disinfection (EPA List N approved).
Antimicrobial Clean
Seat, handlebars, tiller, hospital detergent.
Charge & Test Run
Fully charged and test-driven before delivery.
Simple, Flat-Rate Delivery Pricing
Every delivery is handled by our own team — not a courier. We deliver, set up, and walk you through your equipment so it's ready to use the moment we leave.
Rental Deliveries
· includes pickup at end of rentalWheelchair Rental
$60Delivery and end-of-rental pickup for standard wheelchair rentals.
Delivery + PickupScooter, Powerchair & HD Wheelchair Rental
$100Delivery, in-home placement, and pickup for mobility scooter, power wheelchair, and heavy-duty wheelchair rentals.
Delivery + PickupLong-Range Rental Delivery
$120Rental delivery and pickup for locations 30+ minutes from our North Olmsted showroom.
30 min+ · Delivery + PickupPurchase Deliveries
· includes full setupWhite Glove Delivery & Install
$150Our standard delivery for purchased equipment. We bring it in, assemble and adjust it, demonstrate how everything works, and remove the packaging.
White GloveLong-Range Delivery & Install
$300The same white glove delivery and installation for locations 30+ minutes from our showroom.
30 min+ · White GlovePremium Hospital Bed Delivery & Install
$495Specialized two-person delivery for premium hospital beds — in-home assembly, mattress placement, positioning, and a full walkthrough of the bed's functions.
Specialty InstallEvery delivery includes
- ✅A scheduled window that works around your day. We confirm your delivery time in advance and call ahead when we're on the way — no all-day waiting.
- ✅In-home placement, exactly where you'll use it. We bring the equipment inside and position it in the right room, whether that's the bedroom, living room, or garage.
- ✅Full assembly and adjustment. Seat height, armrests, tiller angle, bed positioning — we fit the equipment to you before we leave, not just drop off a box.
- ✅A hands-on walkthrough. We demonstrate every function, answer your questions, and make sure you (or your caregiver) feel confident using it on day one.
- ✅Packaging removed and hauled away. Boxes, foam, and plastic leave with us so your home stays clean.
- ✅Delivered by our own Cleveland HME team. The same people you meet in our showroom — never a third-party courier who's unfamiliar with the equipment.
- ✅Support after the delivery. If something needs a tweak or you have a question later, one call to the showroom reaches the team that set it up.
Questions about delivery?
Our team can confirm your delivery rate, timing, and setup details in one quick call.
Auto-renews, skip or cancel anytime.
Auto-renews, skip or cancel anytime.